Data Collections Address Collection
The Student Residential Address and Other Information Collection (Address Collection) is undertaken each year by non-government Approved Authorities and their schools.
The Address Collection collects the following data from eligible schools, for each location at the school:
Residential address information is used and combined with other data to calculate a non-government school community’s capacity to contribute to the costs of schooling. This may influence the level of Australian Government recurrent funding for non-government schools. The information is also used to inform Australian Government school education policy.
Note: when validating a large volume of data (between 1000 to 20,000 rows) in the tool it may take up to 15 minutes for Excel to run the validations. A processing icon is displayed while the data is being validated.
The 2021 Address Collection will be open from Monday 15 February to Friday 12 March 2021.
Address Collection does not have a reporting period. Instead, data should be as at the start of the collection period, 15 February 2021 for students currently enrolled at the school's locations.
Address Collection data is collected in accordance with sections 52(3)(c) and 58(b) of the Australian Education Regulation 2013. These sections of the Regulation require the collection of student and parent/guardian address information and some student characteristic information. The collected data is used and combined with other data to calculate a non-government school community’s capacity to contribute to the costs of schooling.
Most non-government schools are required to complete the collection. However, some types of schools not required to complete the Address Collection under the Australian Education Regulation 2013. These schools are:
Schools required to complete the collection will see ‘Address Collection 2021’ listed on the Data Collections dashboard in SchoolsHUB. Note: If your school or school location is new in 2021, contact us to find out if you need to complete the collection.
It is the responsibility of the school’s Approved Authority to provide the required data to the collection under the Australian Education Act 2013.
Your Approved Authority can advise you of your school’s responsibilities in the submission of data to the collection.
Are all students included in the collection?
No. Some students must not be included in the submission to the collection. These are:
Are all student names collected?
Student names are not collected as part of the Address Collection. Schools generate a unique student record number (SRN) to use as a reference for each record. The SRN is an unidentifiable number generated by the school and is only used for this data collection.
You can submit data by:
SchoolsHUB enables you to manage your data submission by manually entering the data or using the Data Upload functionality. The Data Upload functionality has two actions you can use:
A Location Australian Government Education ID number (Location AGEID) is a unique identifier for each location of a school approved by the department. It is different to the school's AGEID.
Address Collection data is submitted against the Location AGEID.
You can find your Location AGEID in your signed in profile page or by using the link an organisation search function.