Data Collections Address Collection
The Student Residential Address and Other Information Collection (Address Collection) is undertaken each year by non-government Approved Authorities and their schools in SchoolsHUB.
Residential address information is used and combined with other data to calculate a non-government school community’s capacity to contribute to the costs of schooling. This may influence the level of Australian Government recurrent funding for non-government schools. The information is also used to inform Australian Government school education policy.
The main changes in the 2023 Address Collection compared to previous years are as follows:
Most non-government schools are required to complete the collection. Schools required to complete the collection will see ‘Address Collection 2023’ listed on the Data Collections dashboard in SchoolsHUB.
Note: If your school or school location is new in 2023, contact us to find out if you need to complete the collection.
It is the responsibility of the school’s Approved Authority to provide the required data to the collection under the Australian Education Regulation 2013.
Your Approved Authority can advise you of your school’s responsibilities in the submission of data to the collection.
Government schools and some non-government schools are exempt from completing the Address Collection under the Australian Education Regulation 2013.
These schools are:
No. Some students must not be included in the submission to the collection. These are:
The collection does include any Australian school students who are overseas as part of an exchange program.
The Address Collection collects the following data from eligible schools, for each location at the school:
Collectively, this data is referred to as the Statement of Student Addresses.
Student names are not collected as part of the Address Collection. Schools generate a unique student record number (SRN) to use as a reference for each record. The SRN is an unidentifiable number generated by the school and is used for this data collection only.
The 2023 Address Collection will be open from Wednesday 15 February to Wednesday 15 March 2023.
Address Collection does not have a reporting period. Instead, data should be as at the start of the collection period, 15 February 2023 for students currently enrolled at the school’s locations.
Address Collection data is collected in accordance with sections 52(3)(c) and 58B of the Australian Education Regulation 2013.
These sections of the Regulation require the collection of student and parent/guardian address information and some student characteristic information. The collected data is used and combined with other data to calculate a non-government school community’s capacity to contribute to the costs of schooling.
The Address Collection has two options for providing data:
The data upload function allows users to submit bulk data to the collection and is recommended for school(s)/location(s) reporting more than 10 students for a school location. The upload function requires your data to be in XML format. There are two ways to generate an XML file for upload:
Note: The XML file cannot contain any unusual circumstances records; these must be manually entered into SchoolsHUB.
SchoolsHUB enables you to manage your data submission by manually entering the data or using the Data Upload functionality. The Data Upload functionality has two actions you can use:
A Location Australian Government Education ID number (Location AGEID) is a unique identifier for each location of a school approved by the department. It is different to the school’s AGEID.
Address Collection data is submitted against the Location AGEID.
You can find your Location AGEID in your signed in profile page or by using the ‘link an organisation’ search function.
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