Data Collections Financial Accountability
The Financial Accountability (FA) collection enables all approved authorities to certify that Australian Government financial assistance has been spent, or committed to be spent for the purpose of providing school education.
Approved authorities that receive recurrent funding must complete the FA collection to meet their requirements under the Australian Education Act 2013 (the Act) and Australian Education Regulation 2013 (the Regulation).
The FA collection consists of:
Independent qualified accountants submit the FA collection via SchoolsHUB by 30 June annually for financial assistance received in the previous calendar year.
The Acquittal Certificate is updated for approved authorities in receipt of funding under the Schools Upgrade Fund (Targeted Round).
When completing Acquittal Certificates, qualified accountants need to ensure funding received under this measure is correctly captured and reported in the relevant table.
Additional columns have been added to the Block Allocation Summary to allow approved authorities for more than one school to report how much funding under this measure was allocated to schools last year.
The FA collection has 2 parts:
About the Acquittal Certificate
The Acquittal Certificate is an assurance declaration provided by a qualified person to:
About the Block Allocation Summary
The Block Allocation Summary is applicable where an approved authority operates more than one school. The Block Allocation Summary reports the funding distributed to each school.
An Acquittal Certificate is required by all Approved Authorities in receipt of financial assistance from the Australian Government under the Act.
Only an independent accountant can submit a Financial Acquittal Certificate for an approved authority. To be recognised as a qualified accountant, you must be one of the following:
A statement about the qualified accountant’s independence from the approved authority is included with the Acquittal Certificate declaration.
There are 2 types of Approved Authorities that must complete a Block Allocation Summary:
An Approved Authority Collective is a body that operates more than one school not recognised by the department as a System Authority. This type of body must distribute funding to schools as directed by the department and cannot retain any funding for administrative purposes.
An Approved System Authority is a body that operates more than one school recognised by the department as a System Authority to re-distribute funding per a needs-based funding model. This type of body may retain funding for administrative purposes.
Only users with Data Reporter or Authorised Representative roles for an approved authority can access or complete the Block Allocation Summary.
The FA collection is due on 30 June annually.
All FA financial data must relate to the previous calendar year. For example, the 2023 FA collection refers to data from 1 January to 31 December 2022.
School education means relating to provision of school education (foundation to year 12) at a school. Please refer to the Use of Recurrent funding guide for further information.
Funds are spent when paid.
An approved authority commits to spend recurrent funding where:
Examples of 'spent' would include payments made in the year of funding for school staff salaries, school rent, internet charges or electricity. An example of a commitment to spend would be entering a new contract for stationery, but the stationery had not been delivered to the school by 31 December. The amounts spent or committed must be related to school education.
To find out more about schools funding in Australia, refer to the Funding for schools page on the Department of Education website.
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