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Using SchoolsHUB Using SchoolsHUB

To make using SchoolsHUB easier, please select one of the links below to watch our new instructional videos.

About SchoolsHUB

  1. Introducing SchoolsHUB
  2. Registration and Access
  3. Data Declarer Role

About Census 

  1. Census Overview
  2. Census Upload Tool
  3. Declaring the Census
  4. What is Cohort Data?

There are three types of SchoolsHUB users - New users, Government School users, and Recent School Entry Point (SEP) users.

New users

If you are a new to reporting or you have not used SEP since February 2017, you will need to register.

To complete the SchoolsHUB registration, please read the SchoolsHUB access for New user guide.

Government school users

To complete the SchoolsHUB registration, so you may submit an application for funding under the Local Schools Community Fund, please read the SchoolsHUB access for a Government School user guide.

Recent SEP users

If you have used SEP since February 2017, you do not need to register. Your SEP user details have been moved into SchoolsHUB and you can simply sign in.

For more information about SEP user sign in, please read the SchoolsHUB access for School Entry Point (SEP) user guide.

Watch our step-by-step Registration and Access video for more information. 

An Australian Government Education ID number (AGEID) is a unique identifier for each school or schooling organisation approved by the Department of Education, Skills and Employment. Schools will have AGEIDs for their approved authority, school, and location(s) (campuses).

To find your AGEIDs, use the AGEID lookup tool.

No. SchoolsHUB has replaced both SEP and SSP.

SEP users must now sign in to SchoolsHUB to complete reporting.

Note: Once you have signed in to SchoolsHUB, some links to historical information may take you to an old SEP page. All collections are now in SchoolsHUB

No. Do not share your account name and password with other users. Each user must apply and be approved for their own access.

Sharing sign in details constitutes a security and privacy breach.

For security purposes, there is a 20 minute inactivity time limit in SchoolsHUB. SchoolsHUB will automatically sign you out of your account and any unsaved information entered before the sign out will be lost.

We recommend that you save entered data regularly.

Google Chrome or Microsoft Internet Explorer are the recommended browsers. Most browsers will work, however Microsoft Edge may be incompatible with some SchoolsHUB functions.

Data collections available in SchoolsHUB for reporting include:

  • Financial Questionnaire (FQ)
  • Financial Accountability (FA)
  • Student Residential Address and Other Information Collection (Address collection)
  • Non-Government Schools Census (Census)
  • Census - Special Circumstances Application
  • Compliance Certificate (CC)
  • Student Attendance (STATS)

Each data collection has its own requirements in which to meet reporting obligations and assist with the development of education policy.

In addition to the data collections, SchoolsHUB also has functions specific to Block Grant Authorities (BGA) and the Local Schools Community Fund (LSCF).

Data collections are launched at different times throughout the year. There is a data collection calendar on the SchoolsHUB home page for quick reference.

The Important Schooling Dates for 2020 outlines all of the collection opening dates, due dates and other collection milestones.

Each collection within the SchoolsHUB reporting system is required under the Australian Education Act 2013 and Australian Education Regulation 2013. In addition to meeting these reporting requirements, collected data is distributed to further regulatory bodies as required.

To find out more about Commonwealth financial assistance for schools, please review the Australian Education Act 2013

To find out more about the reporting requirements for schools, please review the Australian Education Regulation 2013

On your SchoolsHUB user home page there is a ‘Data collection progress’ dashboard. This dashboard lists:

  • Data collections linked to your account
  • Due dates for the data collections linked to your account
  • A number indicating how many organisations the user has access to for that data collection
  • A traffic light colour code of the data collections stage of completion

The four stages of the data collection progress dashboard include:

  • Not started (red) – items shown here have not been started
  • In progress (amber) – items shown here have started but not declared
  • Declared (amber) – items shown here are declared and awaiting review by the department
  • Finalised (green) – items shown here have been reviewed and approved by the department

If you believe there is an issue with your undeclared data, you may make changes by entering the collection and updating data accordingly.

If you believe there is an issue with your declared data, please advise the SchoolsHUB helpdesk on 1800 677 027 as soon as possible.

Yes, you can report on all the organisations you have access to at once in SchoolsHUB (provided you have access to them all). 

Note: You must ensure that the data entered to be reported is correct before you make the collection declaration.

Personal information relating to SchoolsHUB is protected by the Privacy Act 1988. Any use or disclosure of information will occur in accordance with the Australian Education Regulation 2013.

The privacy policy contains information about:

  • how individuals can access and seek correction of the personal information held by the department;
  • how complaints about breaches of the Privacy Act 1988 can be made; and
  • how the department will deal with these complaints.

Read the department’s privacy policy.

To contact the department about a privacy related matter, email us at privacy@education.gov.au or write to:

Privacy Contact Officer

People, Communications and Legal Group

Department of Education & Training

GPO Box 9980

Canberra ACT 2601

Yes. Collections are updated according to new policy requirements.

To assist users in identifying these changes, updates are made to the printable instruction manuals (user guides, factsheets etc), in the listed informaiton on the collection help and support page and in the help icons throughout each collection.

Yes. You can print or save a copy of your reporting in each collection.

For more information, please refer to each of the data collections specific user guide.

We are here to help. You can contact us by:

  • Email on schools@education.gov.au
  • Submit a support request
  • Phone on 1800 677 027 (and select the appropriate option for your query)